Constitution & Rules
1. Name and Objectives
The Club shall be called the Central Bernese Mountain Dog Club and its objectives shall be to foster, promote and protect the breed in the Central area of England, to ensure that type, temperament and character remain true to the Standard, to assist in the control of hereditary diseases and to hold show, educational and training events for members.
2. The Club
The Club shall consist of a Patron, President, Hon. Secretary, Hon. Treasurer and a Committee of up to twelve, plus an unlimited number of members, whose names and addresses shall be kept by the Secretary in a Register, which shall be open to inspection by the Kennel Club. The Club abides by all General Data Protection Regulations and shall share members details with the Kennel Club only. The Club will not at any time share or sell members details with any other party.
The management of the Club shall be in the hands of the Officers and the Committee, all of whom shall retire annually, but shall be eligible for re-election without nomination.
The President, Vice President, Hon. Secretary and Hon. Treasurer shall be ex-officio members of the Committee with a right to vote.
The Officers and Committee shall hold office from the conclusion of the AGM or SGM at which elected until the conclusion of the AGM next following.
The Chairman of the Committee shall be elected by the Committee from amongst Committee members at the first Committee Meeting held after the AGM. The Chairman shall have a casting vote in addition to that of as a Committee member.
Meetings of the Committee shall be held as often as deemed necessary by the Committee, but at least every four months.
A quorum for the transaction of business at Committee meetings shall be five members.
The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between AGMs.
The Committee shall have the power to form sub-committees.
The Committee shall have the power to act upon any matter not expressly provided for in these rules.
Any Officer or Committee member failing to attend three consecutive Committee meetings without good reason shall be deemed to have resigned.
Application for membership shall be on the current form provided by the Committee.
Joint members shall be two members of the same family or two persons who own a BMD in partnership and reside at the same address. Each joint member shall receive the benefits of individual membership.
Junior members, who must be under the age of 18 years, shall be granted membership at a lower subscription rate, provided that at least one adult member resides at the same address. Junior members shall not be eligible for election as Officers or Committee members and shall not have voting rights.
The Committee reserves the right to refuse any application for membership, such a refusal to be by majority vote.
No person who can be shown to have knowingly exported Bernese Mountain Dogs to any country in the Far East which does not have legislations for the protection of animals similar in intent to such laws in Great Britain, and does not have a reciprocal agreement with the Kennel Club, shall be elected as a member.
No dealer shall be elected as a member of the Club, neither shall any member sell puppies or adult dogs to a dealer. The word "dealer" is to be defined as someone who buys and sells for commercial gain puppies and/or adult dogs other than direct progeny of his/her own stock.
The annual subscription for home and overseas members shall be such amount as agreed by members in the General Meeting and notified to the Kennel Club.
No member whose subscription shall be unpaid shall be entitled to any of the privileges of membership, and, if the member shall fail to pay outstanding subscriptions by 1st February, the Committee has the power to remove his/her name from the register of members.
Any member wishing to resign shall notify the Secretary of that intention, but will forfeit any subscription paid.
6. Club Property
The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Club's assets, and the outcome of the meeting shall be notified to the Kennel Club.
Trophies which have been donated to the Club shall be disposed of in accordance with the wishes of the donors or their executors, if such wishes are known at the time of dissolution.
7. Club Accounts
Banking account/s shall be held in the name of the Club into which all revenue of the Club shall be paid and from which withdrawals shall be made on the signature of 2 or 3 Officers appointed by the Club, one of whom shall be the Treasurer.
The accounts shall be kept by the Treasurer and will be certified annually by an accountant and presented to members at the AGM.
The financial year of the Club shall be from January 1st to December 31st.
The Annual General Meeting shall be held before 31st March for the following purposes: to receive the report of the Committee and the Statement of Accounts and Balance sheet and the results of the election of Officers and members of the Committee and to discuss any notice of motion signed by the Proposer and Seconder of which prior written notice of at least 28 days has been given to the Secretary and which has duly been placed on the Agenda.
At least 42 days prior to the AGM, fully paid up members shall be notified of the Meeting and shall be invited to submit items for the Agenda and nominations for the candidates of President, Vice President, Hon. Secretary, Hon Treasurer and Committee Members for the ensuing year. This notification may be given by publication in paper "Dog World" or "Our Dogs" and in the Club's own magazine if this meets the specified schedule. These nominations must be in the hands of the Secretary by the date notified by the Committee, which shall be at least 28 days prior to the Meeting. A voting paper recording the names of the nominees shall be sent to each member at least 14 days prior to the Meeting. These voting papers on which members must record their votes must be returned for counting by impartial scrutineers by the date stated on the voting paper. The sealed envelope in which the results are recorded will be opened in the presence of members at the AGM. The candidates receiving the largest number of votes shall be declared by the Chairman to be Officers and Committee Members for the ensuing year. In the event of the same number of votes being recorded for any two or more candidates for the last place on the Committee, a final decision between these candidates will be made by ballot of members present at the Meeting.
A Special General Meeting shall be summoned by the Hon Secretary if thirty members send a signed request stating the subject to be discussed and requesting a Special General Meeting to do so. The Committee shall also be empowered to call a Special General Meeting. No business other than that detailed on the Agenda can be discussed at a Special General Meeting. Members shall receive at least 14 days notice of a Special General Meeting and such notice may be published in "Dog World" and "Our Dogs".
9. Expulsion of Members
Any member who shall be suspended by the Kennel Club shall, ipso facto, cease to be a member of the Club. If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious to the character of the Club, the Committee may, at a Meeting, the notice convening which includes as an object the consideration of the conduct of a member, determine that a Special General Meeting shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If, at the Meeting, the resolution to expel is passed by two thirds majority of members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all purposes to be a member of the Club, except that he/she may within two calendar months from the date of the Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
10. Amendment to the Rules
The Rules of the Club may not be altered except at a General Meeting, the Notice for which contains specific proposals to amend the Rules.
Any proposed alteration to the Rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.
11. Annual Returns to the Kennel Club
The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that, by 31st July each year, other returns as stipulated in the Kennel Club regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.
12. The Kennel Club shall be the final Court of Appeal in all matters of dispute.
13. The Club shall not join any Federation of Societies or Clubs